For a 10-person team paying $90 per seat plus $228 a month in add-ons, a subscription CRM costs about $40,600 over three years and $67,700 over five. A custom CRM from CRMmage usually costs $10,000 to $25,000 once, and you own it.
You own the codeNo seat feesSarasota team
The math
Example: 10 seats at $90 per month plus $228 per month in add-ons ($1,128 a month). Your numbers will differ; we run them on the call.
| Time | Subscription CRM (cumulative) | Custom CRM |
|---|---|---|
| Year 1 | $13,536 | $10,000–$25,000 build |
| Year 2 | $27,072 | Hosting only |
| Year 3 | $40,608 | Hosting only |
| Year 5 | $67,680 | Hosting only |
| Add 5 people | +$5,400 / year | $0 |
Questions
For teams of about 8 or more people, owning usually costs less within two to three years, because subscription costs grow with every seat and add-on.
Most full CRM builds land between $10,000 and $25,000, paid once. Smaller, focused tools cost less. You get a fixed price after the free blueprint call.
Hosting is usually a small monthly cost. An optional care plan covers updates and changes; it’s never required.
If you have a small team, a simple sales process and no special workflows, an off-the-shelf CRM is often fine. We’ll tell you on the blueprint call.
Book a free 30-minute CRM blueprint call. We map how you work and show you what we’d build.
30 minutesNo sales pitchYou keep the blueprint